System and method for analyzing and routing documents

Patent metadata

Field	Value
Publication number	US-2016366299-A1
Application number	US-201514738504-A
Country	US
Kind code	A1
Filing date	Jun 12, 2015
Priority date	Jun 12, 2015
Publication date	Dec 15, 2016
Grant date	—

Abstract

An approach is provided for routing received documents. Text documents are received by a document analytics server. The document analytics server accesses a keyword mapping which contains associations between keywords and document destinations. The document analytics server searches the received document for keywords that exist in the keyword mapping and, based on keywords found in the document and the keyword mapping, determines one or more destinations for the document. The document analytics server then routes the document to the one or more destinations.

First claim

1 . A method for routing a received document to one or more end destinations comprising:
receiving, at a document analytics service, OCR data relating to one or more electronic documents; identifying one or more keywords in the OCR data; accessing one or more keyword mappings that map keywords to end destinations; determining one or more end destinations for the one or more electronic documents based, at least in part, on the one or more keywords in the OCR data and the one or more keyword mappings; in response to determining one or more end destinations for the one or more electronic documents, sending to an image forming device or client computing device data that identifies the one or more end destinations; receiving a selection of a particular end destination; and causing the one or more electronic documents to be sent to the particular end destination in response to receiving the selection of the particular end destination.

2 . The method of claim 1 , wherein:
a first mapping of a first keyword of the one or more keywords to a first end destination of the one or more end destinations is associated with a first ranking; a second mapping of a second keyword of the one or more keywords to a second end destination of the one or more end destinations is associated with a second ranking; determining one or more end destinations for the one or more electronic documents comprises:
determining that the first ranking has greater importance than the second ranking; and
selecting the first destination to be included in the one or more end destinations instead of the second end destination based upon the first ranking having greater importance than the second ranking.

3 . The method of claim 1 , wherein the one or more end destinations comprise one or more end destination folders within a file server.

4 . The method of claim 1 , wherein sending data that indicates the one or more end destinations comprises:
sending, to the client computing device, an email containing a URL that corresponds to an email account associated with a user of the client device; and causing a web page to be displayed on the client computing device in response to a user selection of the URL;
wherein the web page indicates the one or more end destinations.

5 . The method of claim 1 , wherein sending data that indicates the one or more end destinations comprises:
sending the data that indicates the one or more end destinations to the image forming device;
wherein the one or more electronic documents were initially captured by the image forming device; and
causing the image forming device to display the one or more end destinations.

6 . The method of claim 1 , further comprising:
storing log information identifying the one or more electronic documents, the one or more keywords, and the particular end destination; receiving second OCR data relating to second one or more electronic documents; identifying the one or more keywords in the second OCR data; accessing the one or more keyword mappings and the log information; and causing the second one or more electronic documents to be sent to the particular end destination based at least in part on the one or more keyword mappings and the log information.

7 . The method of claim 1 , further comprising:
receiving data that indicates a request from the user for additional end destinations; causing data that indicates additional end destinations to be sent to the image forming device or client computing device; wherein the particular end destination is one of the additional end destinations.

8 . The method of claim 1 , further comprising:
causing to be displayed to a user on a client device, a graphical user interface comprising one or more of:
one or more graphical user interface controls for creating keywords of the one or more keywords;
one or more graphical user interface controls for creating end destinations of the one or more end destinations;
one or more graphical user interface controls for creating mappings of keywords of the one or more keywords to end destinations of the one or more end destinations; or
one or more graphical user interface controls for creating rankings for the mappings.

9 . The method of claim 1 , wherein:
the OCR data is received from an image forming device; the image forming device received the one or more electronic documents via facsimile or via scanning; and the image forming device created the OCR data from the one or more electronic documents.

10 . The method of claim 1 , further comprising causing to be sent to a user, one or more notifications that identify the one or more electronic documents and the one or more end destinations where the one or more electronic documents were sent;
wherein causing to be sent to a user, the one or more notifications that identify the one or more electronic documents includes:
causing an image forming device to display the one or more notifications that identify the one or more electronic documents; and/or
causing an email to be sent to an email account associated with the user, wherein the email contains the one or more notifications.

11 . One or more non-transitory computer readable media storing instructions, which when executed by one or more processors, cause performance of:
receiving, at a document analytics service, OCR data relating to one or more electronic documents; identifying one or more keywords in the OCR data; accessing one or more keyword mappings that map keywords to end destinations; determining one or more end destinations for the one or more electronic documents based, at least in part, on the one or more keywords in the OCR data and the one or more keyword mappings; in response to determining one or more end destinations for the one or more electronic documents, sending to an image forming device or client computing device data that identifies the one or more end destinations; receiving a selection of a particular end destination; and causing the one or more electronic documents to be sent to the particular end destination in response to receiving the selection of the particular end destination.

12 . The one or more non-transitory computer readable media of claim 11 , wherein:
a first mapping of a first keyword of the one or more keywords to a first end destination of the one or more end destinations is associated with a first ranking; a second mapping of a second keyword of the one or more keywords to a second end destination of the one or more end destinations is associated with a second ranking; determining one or more end destinations for the one or more electronic documents comprises:
determining that the first ranking has greater importance than the second ranking; and
selecting the first destination to be included in the one or more end destinations instead of the second end destination based upon the first ranking having greater importance than the second ranking.

13 . The one or more non-transitory computer readable media of claim 11 , wherein the one or more end destinations comprise one or more destination folders within a file server.

14 . The one or more non-transitory computer readable media of claim 11 , wherein sending data that indicates the one or more end destinations comprises:
sending, to the client computing device, an email containing a URL that corresponds to an email account associated with a user of the client device; and causing a web page to be displayed on the client device in response to a user selection of the URL;
wherein the web page indicates the one or more end destinations.

15 . The

Assignees

• Sato Tomoko
• Ricoh Co Ltd

Inventors

• Sato Tomoko

Classifications

• G06V30/10

  Character recognition · CPC title

• H04N1/00209

  Transmitting or receiving image data, e.g. facsimile data, via a computer, e.g. using e-mail, a computer network, the internet, I-fax · CPC title

• H04N1/0036

  Alphanumeric symbols · CPC title

• G06K2209/01

  Physics · mapped topic

• H04N1/32411

  Handling instructions for routing or relaying · CPC title