Information processing apparatus, data management method, and non-transitory recording medium

Patent metadata

Field	Value
Publication number	US-12235906-B2
Application number	US-202217946052-A
Country	US
Kind code	B2
Filing date	Sep 16, 2022
Priority date	Sep 28, 2021
Publication date	Feb 25, 2025
Grant date	Feb 25, 2025

Abstract

An information processing apparatus includes circuitry to receive, from a terminal, first electronic data and a request for processing the first electronic data assign, to the first electronic data, first identification information used to control the first electronic data; transmit a request for performing predetermined processing on the first electronic data via a network to an external service system that performs the predetermined processing; and acquire, via the network from the external service system, second identification information used by the external service system to control the first electronic data. The circuitry stores, in a memory, the second identification information in association with the first identification information.

First claim

The invention claimed is:

1. An information processing apparatus comprising circuitry configured to:
receive, from a terminal, first electronic data and a request for processing the first electronic data;
assign, to the first electronic data, first identification information used to control the first electronic data;
transmit a first request for performing predetermined processing on the first electronic data via a network to an external service system that performs the predetermined processing;
acquire, via the network from the external service system, second identification information assigned by the external service system to control the first electronic data;
store, in a memory, the second identification information in association with the first identification information;
transmit a second request to acquire a second electronic data which is generated by the predetermined processing performed on the first electronic data, based on the second identification information;
acquire, via the network from the external service system, the second electronic data and cause the information processing apparatus to display a screen including a preview field and display information on the first identification information and information on the second identification information;
display the first electronic data in the preview field in response to selecting the information on the first identification information; and
display the second electronic data in the preview field in response to selecting the information on the second identification information.

2. The information processing apparatus according to claim 1 ,
wherein the circuitry:
generates first screen information for displaying a first screen to receive a user operation, the first screen including at least information on the first electronic data controlled by the information processing apparatus; and
transmits the first screen information to the terminal.

3. The information processing apparatus according to claim 2 ,
wherein the terminal receives selection of the first electronic data by the user operation on the first screen, and
wherein the circuitry:
specifies the second identification information associated with the first identification information identifying the selected first electronic data;
acquires, from the external service system, information on the second electronic data associated with the second identification information, the second electronic data having been generated by the predetermined processing on the first electronic data performed by the external service system;
generates second screen information including the information on the second electronic data; and
transmits the second screen information to the terminal.

4. The information processing apparatus according to claim 3 ,
wherein the information on the second electronic data includes the second identification information or information indicating a storage location of the second electronic data.

5. The information processing apparatus according to claim 1 ,
wherein the second identification information is assigned by the external service system.

6. The information processing apparatus according to claim 1 ,
wherein the circuitry:
transmits, to the external service system, the second request which includes a request for transmitting, to the information processing apparatus, information on the second electronic data having been generated by the processing on the first electronic data performed by the external service system, the information on the second electronic data including the second identification information;
receives the second electronic data and the information on the second electronic data transmitted from the external service system based on the request for transmitting; and
stores, in the memory, the information on the second electronic data in association with the first identification information used by the information processing apparatus to control the first electronic data.

7. The information processing apparatus according to claim 6 ,
wherein the circuitry transmits the second request at regular intervals.

8. The information processing apparatus according to claim 6 ,
wherein the circuitry transmits the second request in response to a notification of completion of the processing, received from the external service system.

9. The information processing apparatus according to claim 1 , wherein the circuitry is configured to:
store, in the memory, the second electronic data in association with the first electronic data identified by the first identification information, the first identification information corresponding to the second identification information included in the second request.

10. A data management method performed by an information processing apparatus, the method comprising:
receiving, from a terminal, first electronic data and a request for processing the first electronic data;
assigning, to the first electronic data, first identification information used to control the first electronic data;
transmitting a first request for performing predetermined processing on the first electronic data via a network to an external service system that performs the predetermined processing;
acquiring, via the network from the external service system, second identification information assigned by the external service system to control the first electronic data;
storing, in a memory, the second identification information in association with the first identification information;
transmitting a second request to acquire a second electronic data which is generated by the predetermined processing performed on the first electronic data, based on the second identification information;
acquiring, via the network from the external service system, the second electronic data and causing the information processing apparatus to display a screen including a preview field and display information on the first identification information and information on the second identification information;
displaying the first electronic data in the preview field in response to selecting the information on the first identification information; and
displaying the second electronic data in the preview field in response to selecting the information on the second identification information.

11. The data management method according to claim 10 , wherein the first electronic data is an electronic contract document.

12. The data management method according to claim 10 , further comprising:
storing, in the memory, the second electronic data in association with the first electronic data identified by the first identification information, the first identification information corresponding to the second identification information included in the second request.

13. A non-transitory recording medium storing a plurality of program codes which, when executed by one or more processors, causes the processors to perform a method, the method comprising:
receiving, from a terminal, first electronic data and a request for processing the first electronic data;
assigning, to the first electronic data, first identification information used to control the first electronic data;
transmitting a first request for performing predetermined processing on the first electronic data via a network to an external service system that performs the predetermined processing;
acquiring, via the network from the external service system, second identification information assigned by the external service system to control the first electronic data;
storing, in a memory, the second identification information in association

Assignees

• Utoh Yohsuke
• Ricoh Co Ltd

Inventors

• Utoh Yohsuke

Classifications

• G06F15/0225

  User interface arrangements, e.g. keyboard, display; Interfaces to other computer systems · CPC title

• G06F16/93 Primary

  Document management systems · CPC title

• G06Q10/10 Primary

  Office automation; Time management · CPC title