Managing project tasks using content items

Patent metadata

Field	Value
Publication number	US-11816615-B2
Application number	US-202016989362-A
Country	US
Kind code	B2
Filing date	Aug 10, 2020
Priority date	Dec 29, 2016
Publication date	Nov 14, 2023
Grant date	Nov 14, 2023

Abstract

Disclosed are systems, methods, and non-transitory computer-readable storage media for managing project tasks using content items. A user can create tasks within a content item. The tasks can be assigned to users and/or be assigned due dates. The content item can be shared with other users such that updates to the content item (e.g., updates to the tasks) can cause sending notifications to users associated with the content item. When a task in the content item is updated, all members of the project can be notified of the updated status of the task. A task list for a project can be created that aggregates tasks from multiple content items associated with the project. Tasks can be organized in the task list according to the content item the task was created in. Updates to tasks in the task list can cause corresponding updates to the tasks in the content items.

First claim

What is claimed is:

1. A method, comprising:
receiving, by a content management system, an identification of a project, the project accessible to a user and at least one collaborator of the user;
identifying, by the content management system, multiple content items associated with the project based on a project identifier mapped to each of the multiple content items;
determining, by the content management system, a set of content item tasks defined in the multiple content items, wherein the set of content item tasks are defined as task definitions associated with each respective content item, the determining comprising:
parsing the multiple content items to identify the task definitions contained in the multiple content items;

determining, by the content management system, a set of project level tasks defined externally to the multiple content items associated with the project, wherein the set of project level tasks are defined as further task definitions stored in project data associated with the project, the determining comprising:
parsing the project data associated with the project to identify user defined project level tasks;

generating, by the content management system, project views for presenting the project data to the user and the at least one collaborator of the user, the project views comprising a plurality of graphical user interfaces, the plurality of graphical user interfaces comprising a task view of the project, the task view accessible to the user and the at least one collaborator of the user, the generating comprising:
generating graphical representations of the multiple content items,
generating a plurality of first graphical elements, wherein each first graphical element of the plurality of first graphical elements corresponds to a respective project level task of the set of project level tasks, and
generating a plurality of second graphical elements, wherein each second graphical element of the plurality of second graphical elements corresponds to a respective content item task of the set of content item tasks, and

causing, by the content management system, display of the task view for the project in a client device of the user and at least one collaborator device of the at least one collaborator.

2. The method of claim 1 , further comprising:
receiving, by the content management system from the client device, a request to view tasks associated with the user of the client device;
identifying, by the content management system, at least one project level task assigned to the user and at least one content item task assigned to the user; and
causing, by the content management system, display of an updated task view to present the at least one project level task and the at least one content item task.

3. The method of claim 1 , wherein the set of content item tasks are presented under a heading corresponding to a title or filename associated with a respective content item in which each content item task is defined.

4. The method of claim 1 , wherein the set of project level tasks are presented under a heading corresponding to a title or name of the project.

5. The method of claim 1 , further comprising:
determining, by the content management system, that the project is linked under a second project;
identifying, by the content management system, a second set of content items associated with the second project;
determining, by the content management system, a second set of content item tasks defined in the second set of content items and a second set of project level tasks associated with the second project; and
causing, by the content management system, display of an updated task view for the project to include the second set of content item tasks and the second set of project level tasks.

6. A non-transitory computer readable medium including one or more sequences of instructions that, when executed by a computing system, causes the computing system to perform operations comprising:
receiving, by a content management system from a client device, a request to view tasks associated with a project, the request comprising an identification of the project, the project accessible to a user of the client device and at least one collaborator of the user;
identifying, by the content management system, multiple content items associated with the project based on the identification of the project;
determining, by the content management system, a set of content item tasks defined in the multiple content items, wherein the set of content item tasks are defined as task definitions associated with each respective content item, the determining comprising:
parsing the multiple content items to identify the task definitions contained in the multiple content items;

determining, by the content management system, a set of project level tasks defined externally to the multiple content items associated with the project, wherein the set of project level tasks are defined as further task definitions stored in project data associated with the project, the determining comprising:
parsing the project data associated with the project to identify user defined project level tasks;

generating, by the content management system, project views for presenting the project data to the user and the at least one collaborator of the user, the project views comprising a plurality of graphical user interfaces, the plurality of graphical user interfaces comprising a task view of the project, the task view accessible to the user and the at least one collaborator of the user, the generating comprising:
generating graphical representations of the multiple content items,
generating a plurality of first graphical elements, wherein each first graphical element of the plurality of first graphical elements corresponds to a respective project level task of the set of project level tasks, and
generating a plurality of second graphical elements, wherein each second graphical element of the plurality of second graphical elements corresponds to a respective content item task of the set of content item tasks; and

causing, by the content management system, display of the task view for the project at the client device and at least one collaborator device of the at least one collaborator.

7. The non-transitory computer readable medium of claim 6 , further comprising:
receiving, by the content management system from the client device, a further request to view a subset of tasks associated with the user of the client device;
identifying, by the content management system, at least one project level task assigned to the user and at least one content item task assigned to the user; and
causing, by the content management system, display of an updated task view to present the at least one project level task and the at least one content item task.

8. The non-transitory computer readable medium of claim 6 , wherein the set of content item tasks are presented under a heading corresponding to a title or filename associated with a respective content item in which each content item task is defined.

9. The non-transitory computer readable medium of claim 6 , wherein the set of project level tasks are presented under a heading corresponding to a title or name of the project.

10. The non-transitory computer readable medium of claim 6 , further comprising:
determining, by the content management system, that the project is linked under a second project;
identifying, by the content management system, a second set of content items associated with the second project;
determining, by the content management system, a second set of content item tasks defined in the second set of content items and a second set of project level tasks associ

Assignees

• Dropbox Inc

Inventors

• Newhouse Ben
• Radhakrishnan Kavitha
• Palkovic Aj
• Stinnette David
• Hurwitz Jacob
• Lee Jennifer
• Grace Jr John R
• Wang Susan
• Dondi Leona
• Kofman Igor
• Choi Kenneth
• Chang Tsung-Hsiang

Classifications

• G06Q10/06316 Primary

  Sequencing of tasks or work · CPC title

• G06Q10/101

  Collaborative creation, e.g. joint development of products or services · CPC title