System and method for distributed document upload via electronic mail

Patent metadata

Field	Value
Publication number	US-11489797-B2
Application number	US-202117339348-A
Country	US
Kind code	B2
Filing date	Jun 4, 2021
Priority date	Dec 17, 2019
Publication date	Nov 1, 2022
Grant date	Nov 1, 2022

Abstract

In a method for distributed upload of documents an upload email address is assigned to a user and associated with a searchable document database accessible by the user via a user device and a network. Sender acceptance criteria are established for the upload email address. An email addressed to the upload email address and having a sender email address is received from an email sender via the network. A determination is made as to whether the received email meets sender acceptance criteria. Responsive to a determination that the email meets sender acceptance criteria, documents attached to the email are identified. Each identified document is associated with a document record comprising a document identifier and a sender identifier associated with the email sender and is stored in the searchable document database with the document record.

First claim

What is claimed is:

1. A method for distributed upload of documents, the method comprising:
receiving, from a document service requestor, a request for a document receiving service, the request including identification of a user for whom documents are to be received and retained in connection with an application purpose;
assigning an upload email address to the user,
associating the upload email address with a searchable document database;
establishing email acceptance criteria for the upload email address;
receiving, from an email sender via the network, an email addressed to the upload email address, the email having a sender email address;
determining whether the received email meets email acceptance criteria;
responsive to a determination that the email meets email acceptance criteria,
identifying any documents attached to the email, and
storing said documents in the searchable document database.

2. A method according to claim 1 wherein the email acceptance criteria is or includes sender acceptance criteria that are met upon the occurrence of the sender email address exactly matching one of a set of approved email addresses.

3. A method according to claim 2 wherein the set of approved email addresses is provided by the document service requestor.

4. A method according to claim 2 wherein the set of approved email addresses is determined based on the application purpose.

5. A method according to claim 1 wherein the email acceptance criteria are established based on the application purpose.

6. A method according to claim 5 wherein the email acceptance criteria are met when the email sender is associated with a business associated with the application purpose.

7. A method according to claim 1 wherein the application purpose is one of the set consisting of:
accumulation of loan-related documents,
accumulation of purchase-related documents,
accumulation of financial records,
accumulation of tax records,
accumulation of medical records, and
accumulation of educational records.

8. A method according to claim 1 further comprising responsive to a determination that the email meets email acceptance criteria,
associating each said document with a document record comprising a document identifier and a sender identifier associated with the email sender, and
storing the document record with the document in the searchable document database.

9. A method according to claim 1 , further comprising responsive to a determination that the email meets email acceptance criteria:
determining whether content of the received email meets predetermined document criteria,
responsive to a determination that the content of the received email meets the document criteria,
creating an email content document from content of the email, and
storing the email content document in the searchable document database.

10. A method according to claim 1 , wherein at least a portion of the predetermined document criteria are met if the email content contains information relating to the application purpose.

11. A method according to claim 1 , further comprising: receiving a document search request from a document requester, the search request including requester-specified search criteria; searching the searchable document database for stored documents meeting the search criteria; and transmitting at least a portion of the stored documents meeting the search criteria to the document requester.

12. A system for storing documents received via email, the system comprising:
a secure document database having stored therein a plurality of documents, each document being associated with one of a plurality of users;
a document service request processing system comprising a request processor in communication with a network and configured to
receive, from a document service requestor over the network, a request for a document receiving service, the request including identification of a document-related user and an application purpose,
assign an upload email address to the document-related user,
associate an upload email address with the document-related user, and
establish email acceptance criteria for the upload email address;

a document intake system comprising
an email processor in communication with the network and configured for receiving email messages addressed to the up[load email address,
an email evaluation processor in communication with the email processor, the email evaluation processor being configured to review an email received from the email processor to determine if the received email meets the email acceptance criteria,
a document storage processor configured to
identify any documents attached to the email,
create a document record for each identified document, and
store each identified document and its associated document record in the searchable document database.

13. A system according to claim 11 , further comprising:
a document download server in communication with the secure document database and the network, the document download processor being configured to
receive a document search request from a document requester, the search request including requester-specified search criteria;
search the secure document database for stored documents meeting the search criteria; and
transmit at least a portion of the stored documents meeting the search criteria to the requester via the network.

14. A system according to claim 12 , wherein the document storage processor is configured to establish email acceptance criteria, at least in part, based on the application purpose.

15. A system according to claim 14 wherein the application purpose is one of the set consisting of:
accumulation of loan-related documents for the document-related user,
accumulation of purchase-related documents for the document-related user,
accumulation of financial records for the document-related user,
accumulation of tax records for the document-related user,
accumulation of medical records for the document-related user, and
accumulation of educational records for the document-related user.

16. A system according to claim 12 , further comprising:
an approved sender database having stored therein a list of approved document contributors,
wherein the email evaluation processor is in communication with the approved sender database and is configured to, as part of the action to determine if the received email meets email acceptance criteria, determine if a received email was sent by one of the approved document contributors.

17. A system according to claim 12 , further comprising:
a disapproved sender database having stored therein a list of disapproved document contributors,
wherein the email evaluation processor is in communication with the disapproved sender database and is configured to, as part of the action to determine if the received email meets email acceptance criteria, determine if a received email was sent by one of the disapproved document contributors.

18. A system according to claim 12 , wherein the document storage processor is configured to determine whether content of the received email meets predetermined document criteria and, responsive to a determination that the content meets the predetermined document criteria,
create an email content document from content of the email, and
store the email content document in the searchable document database.

19. A system according to claim 18 , further comprising:
a document criteria database accessible by the document storage processor, the document crite

Assignees

• Capital One Services Llc

Inventors

• Mossoba Michael
• Benkreira Abdelkader
• Edwards Joshua

Classifications

• G06Q40/03

  Credit; Loans; Processing thereof · CPC title

• G06Q10/10

  Office automation; Time management · CPC title

• H04L51/08 Primary

  Annexed information, e.g. attachments · CPC title

• G06Q10/107

  Computer-aided management of electronic mailing [e-mailing] · CPC title

• G06F40/30

  Semantic analysis · CPC title