Maintaining medical device chain of custody using multiple identification encoding technologies

Patent metadata

Field	Value
Publication number	US-10990772-B2
Application number	US-201615041484-A
Country	US
Kind code	B2
Filing date	Feb 11, 2016
Priority date	Feb 11, 2016
Publication date	Apr 27, 2021
Grant date	Apr 27, 2021

Abstract

An inventory management system provides automated management of medical item inventory and maintenance of a digital chain of custody for medical items. Medical items are labeled with an RFID-encoded tag that also displays a 2D barcode. The RFID tag and the 2D barcode both encode the same serialized Electronic Product Code (EPC) data for each specific item. Reading of the RFID tag is performed using a fixed or handheld RFID reader. Reading of the 2D barcode is performed using a handheld mobile device, such as a tablet or smart phone. The two-technology label allows for the digital chain of custody to be updated by means of RFID scanning in locations where RFID readers are available and by using a smart phone or tablet to read the 2D barcode in locations where RFID readers are unavailable.

First claim

What is claimed is:

1. A method for maintaining a digital chain of custody of a medical item to which an RFID tag and an optical code are attached, both of which encode a unique identifier that uniquely identifies the medical item, wherein the digital chain of custody comprises a digital record of transfers of custody of medical items from user to user that is stored in a medical item inventory database, the method comprising:
(a1) providing a shielded enclosure having an interior space and a lockable door, wherein the shielded enclosure is configured to attenuate radio frequency signals emanated from RFID tags disposed outside the shielded enclosure to levels that are substantially undetectable within the interior space, wherein access to the interior space is made via the lockable door that is controlled by an inventory computer;
(a2) disposing an RFID antenna within the interior space of the shielded enclosure;
(a3) disposing the medical item within the interior space of the shielded enclosure;
(b) performing a first scan of the interior space of the shielded enclosure using an RFID reader connected to the RFID antenna and detecting the RFID tag attached to the medical item;
(c) decoding the unique identifier encoded in the RFID tag attached to the medical item using the RFID reader;
(d) storing the unique identifier in the medical item inventory database in association with information identifying the shielded enclosure;
(e) receiving first user identification information at the inventory computer and verifying that the first user identification information is associated with a first user who is authorized to access the interior space of the shielded enclosure;
(f) upon verification of the first user identification information, the inventory computer unlocking the door of the shielded enclosure to provide access thereto;
(g) the first user removing the medical item from the shielded enclosure;
(h) after step (g), performing a scan of the interior space of the shielded enclosure using the RFID reader and determining that the medical item is no longer within the shielded enclosure based on the RFID tag attached to the medical item that was detected during the first scan being not detected during the subsequent scan;
(i) based on a determination that the medical item is no longer within the shielded enclosure, updating the digital chain of custody of the medical item by associating the unique identifier of the medical item with the first user identification information in the medical item inventory database;
(j) after step (i), scanning the optical code attached to the medical item using a mobile computing device associated with a second user;
(k) decoding the unique identifier encoded in the optical code attached to the medical item; and
(l) an inventory management server computer updating the digital chain of custody of the medical item by associating the unique identifier of the medical item in the medical item inventory database with second user identification information that identifies the second user, thereby indicating that custody of the first medical item has passed from the first user to the second user.

2. The method of claim 1 wherein step (1) further comprises the inventory management server computer updating the digital chain of custody of the medical item by disassociating in the medical item inventory database the unique identifier decoded in step (k) with the first user identification information.

3. The method of claim 1 further comprising, prior to step (j), the mobile computing device associated with the second user submitting a query to the medical item inventory database to determine one or more of a location at which the medical item is stored and an identity of a person having custody of the medical item.

4. The method of claim 1 further comprising, prior to step (j):
the mobile computing device associated with the second user transmitting a first transfer request message to request a transfer of custody of the medical item to the second user from the first user identified by the first user identification information;
an inventory management server computer receiving the first transfer request message and transmitting a second transfer request message to a mobile computing device associated with the first user; and
the mobile computing device associated with the first user receiving the second transfer request message and displaying the second transfer request message to the first user.

5. The method of claim 4 further comprising, prior to step (j):
scanning the optical code attached to the medical item using the mobile computing device associated with the first user;
decoding the unique identifier encoded in the optical code attached to the medical item using the mobile computing device associated with the first user;
the mobile computing device associated with the first user transmitting a first transfer initiation message to initiate a transfer of custody of the medical item to the second user from the first user;
the inventory management server computer receiving the first transfer initiation message and, based thereon, transmitting a second transfer initiation message to the mobile computing device associated with the second user; and
the mobile computing device associated with the second user receiving the second transfer initiation message and displaying the second transfer initiation message to prompt the second user to proceed with step (j).

6. The method of claim 1 further comprising, after step (k) and before step (1):
the mobile computing device associated with the second user transmitting a transfer confirmation message containing the unique identifier of the medical item; and
the inventory management server computer performing step (1) upon receipt of the transfer confirmation message.

7. The method of claim 1 wherein the optical code comprises a two-dimensional barcode.

8. A method for maintaining a digital chain of custody of medical items that each have an RFID tag and an optical code attached thereto, both of which encode a unique identifier that uniquely identifies a medical item, wherein the digital chain of custody comprises a digital record of transfers of custody of medical items from user to user that is stored in a medical item inventory database, the method comprising:
(a1) providing a shielded enclosure having an interior space, wherein the shielded enclosure is configured to attenuate radio frequency signals emanated from RFID tags disposed outside the shielded enclosure to levels that are substantially undetectable within the interior space;
(a2) disposing an RFID antenna within the interior space of the shielded enclosure;
(a3) storing medical items within the interior space of the shielded enclosure;
(a4) performing a scan of the interior space of the shielded enclosure in which the medical items are stored, the scan performed using an RFID reader connected to the RFID antenna;
(b) based on the scan of step (a4) not detecting an RFID tag attached to a first medical item that was detected during a previous scan, determining that the first medical item has been removed from the shielded enclosure;
(c) based on a determination that the first medical item has been removed from the shielded enclosure, updating the digital chain of custody of the first medical item by associating the unique identifier of the first medical item with first user identification information in a medical item inventory database, where the first user identification information identifies a first user who removed the first medical item from the shielded enclosure;
(d) scanning the optical code attached to the first medical item using a mobile computing device associated with a second user;
(e)

Assignees

• Deroyal Ind Inc

Inventors

• Debusk Brian C
• Smith Joe L
• Kaylor Mary E

Classifications

• G06Q10/08 Primary

  Logistics, e.g. warehousing, loading or distribution; Inventory or stock management · CPC title

• G06K7/10366 Primary

  the interrogation device being adapted for miscellaneous applications · CPC title

• G16H40/20

  for the management or administration of healthcare resources or facilities, e.g. managing hospital staff or surgery rooms · CPC title

• G06K7/1413

  1D bar codes · CPC title

• G16H50/20

  for computer-aided diagnosis, e.g. based on medical expert systems · CPC title