Processing electronic data in computer networks with rules management

Patent metadata

Field	Value
Publication number	US-10452722-B2
Application number	US-201615132064-A
Country	US
Kind code	B2
Filing date	Apr 18, 2016
Priority date	Apr 18, 2016
Publication date	Oct 22, 2019
Grant date	Oct 22, 2019

Abstract

An approach is provided for managing processing rules used to process electronic data in computer networks. An application provides the capability for users to define and manage classifications for electronic data. The application also provides the capability for users to define and manage processing rules for each classification. This may include specifying, for each processing rule, a classification to which the processing rule corresponds, one or more conditions under which the processing rule is to be applied and optionally, not applied, a priority for the processing rule, and one or more actions to be performed. The priority may be used to determine which rule is to be applied when more than one rule corresponds to a classification. The application supports the definition and management of classifications and rules on a logical group-by-logical group basis.

First claim

What is claimed is:

1. One or more non-transitory computer-readable media for performing actions on electronic documents on computing devices, the one or more non-transitory computer-readable media storing instructions which, when processed by one or more processors, cause:
generating and providing to a client computing device that is separate from a computing device, by an application executing on the computing device, user interface data which, when processed at the client computing device provides a user interface with controls that allow a user to:
define a processing rule that corresponds to a classification for electronic documents,
specify, for the processing rule that corresponds to the classification for electronic documents, an action to be performed by the processing rule on the electronic documents, and
specify, for the processing rule that corresponds to the classification for electronic documents, one or more conditions under which the processing rule is to be applied to the electronic documents, wherein the one or more conditions include one or more include keywords and one or more exclude keywords, and wherein both the one or more include keywords must be included in the electronic documents and the one or more exclude keywords must not be included in the electronic documents for the processing rule to be applied to the electronic documents;

receiving, by the application, OCR data for an electronic document;
classifying, by the application, based upon contents of the OCR data, the electronic document to determine that the classification for electronic documents corresponds to the electronic document;
determining, by the application, the processing rule that corresponds to the classification for electronic documents that corresponds to the electronic document and the one or more conditions under which the processing rule is to be applied;
determining, by the application, whether the one or more conditions under which the processing rule is to be applied are satisfied, including whether both the one or more include keywords are included in the electronic document and the one or more exclude keywords are not be included in the electronic document;
in response to determining, by the application, that the one or more conditions under which the processing rule is to be applied are satisfied, including that both the one or more include keywords are included in the electronic document and the one or more exclude keywords are not be included in the electronic document:
identifying, by the application, the action to be performed by the processing rule that corresponds to the classification for the electronic document; and
performing, by the application, the action on the electronic document; and

in response to determining, by the application, that the one or more conditions under which the processing rule is to be applied are not satisfied, not performing the action on the electronic document.

2. The one or more non-transitory computer-readable media of claim 1 , wherein:
the user interface allows a user to specify for the processing rule a workflow that includes two or more actions, and
performing, by the application, the action on the electronic document includes performing the two or more actions included in the workflow on the electronic document.

3. The one or more non-transitory computer-readable media of claim 1 , wherein:
the processing rule is a first processing rule that has a first assigned priority,
a second processing rule that has a second assigned priority also corresponds to the classification for the electronic document, wherein the second processing rule is different than the first processing rule,
determining, by the application, a processing rule that corresponds to the classification for electronic documents corresponds to the electronic document includes comparing the first assigned priority of the first processing rule to the second assigned priority of the second processing rule to select the first processing rule based upon the first processing rule having a higher priority than the second processing rule.

4. The one or more non-transitory computer-readable media of claim 1 , wherein:
the classification for the electronic document is a first classification,
the classifying, by the application, based upon contents of the OCR data, the electronic document to determine a classification for the electronic document includes:
determining a second classification for the electronic document that is different than the first classification, wherein the first classification has a first assigned priority and the second classification has a second assigned priority, and
determining the first classification to be the classification for the electronic document based upon the first classification having a higher priority than the second classification.

5. The one or more non-transitory computer-readable media of claim 1 , wherein:
the processing rule that corresponds to the classification for the electronic document corresponds to a first logical group,
a different processing rule corresponds to the classification for the electronic document and corresponds to a second logical group that is different than the first logical group.

6. An apparatus for performing actions on electronic documents on computing devices, the apparatus comprising:
one or more processors; and
one or more non-transitory computer-readable media storing instructions which, when processed by the one or more processors, cause:
generating and providing to a client computing device that is separate from a computing device, by an application executing on the computing device, user interface data which, when processed at the client computing device provides a user interface with controls that allow a user to:
define a processing rule that corresponds to a classification for electronic documents,
specify, for the processing rule that corresponds to the classification for electronic documents, an action to be performed by the processing rule on the electronic documents, and
specify, for the processing rule that corresponds to the classification for electronic documents, one or more conditions under which the processing rule is to be applied to the electronic documents, wherein the one or more conditions include one or more include keywords and one or more exclude keywords, and wherein both the one or more include keywords must be included in the electronic documents and the one or more exclude keywords must not be included in the electronic documents for the processing rule to be applied to the electronic documents;

receiving, by the application, OCR data for an electronic document;
classifying, by the application, based upon contents of the OCR data, the electronic document to determine that the classification for electronic documents corresponds to the electronic document;
determining, by the application, the processing rule that corresponds to the classification for electronic documents that corresponds to the electronic document and the one or more conditions under which the processing rule is to be applied;
determining, by the application, whether the one or more conditions under which the processing rule is to be applied are satisfied, including whether both the one or more include keywords are included in the electronic document and the one or more exclude keywords are not be included in the electronic document;
in response to determining, by the application, that the one or more conditions under which the processing rule is to be applied are satisfied, including that both the one or more include keywords are included in the electronic document and the one or more exclude keywords are not be included in the electronic document:
identifying, by the application, the action to

Assignees

• Hong Jiang
• Lin Candice
• Wu Yuwen
• Ding Yi
• Pan Pingping
• Ricoh Co Ltd

Inventors

• Hong Jiang
• Lin Candice
• Wu Yuwen
• Ding Yi
• Pan Pingping

Classifications

• G06V30/40

  Document-oriented image-based pattern recognition · CPC title

• G06F16/93 Primary

  Document management systems · CPC title

• G06K9/00442

  Physics · mapped topic

• G06N3/04 Primary

  Architecture, e.g. interconnection topology · CPC title

• G06N3/09

  Supervised learning · CPC title